Privacy Policy
For the BillBook AI early-access list on billbookai.com
Last updated: 9 October 2026 · Version 1.0
Who we are
This website is run by BillBookAI, Delhi, India ("BillBook AI", "we", "us"). We decide why and how your personal data is used, so we are the "Data Fiduciary" under India's Digital Personal Data Protection Act, 2023 (DPDP Act).
This policy covers only the early-access sign-up on billbookai.com. The BillBook AI app and WhatsApp agent will have their own privacy policy when they launch.
What we collect
| Your name | You type it |
| WhatsApp number and country code | You type it |
| Email address | You type it |
| City (optional) | You type it |
| Phone type (Android or iPhone) | You choose it |
| Language you chose (English or Hindi) | From the page |
| Record of your consent: the exact words shown, date and time | Saved when you submit |
| Where you came from, e.g. which video or post (from the link you opened) | From the page address |
Our website host and font provider also receive basic technical data (such as your IP address and browser type) so the page can load. We do not use advertising cookies or tracking pixels.
Why we use it
- To tell you about the BillBook AI launch and invite you to early access, by WhatsApp, SMS or email.
- To understand which videos or posts bring sign-ups (only as counts, not to profile you).
- To stop spam and duplicate sign-ups.
- To keep proof of your consent.
We do not use your data for anything else.
Our basis: your consent
We use your data only because you gave consent by ticking the box on the form (Section 6 of the DPDP Act). Giving it is voluntary, and you can withdraw it at any time (see "Your rights").
Who we share it with
We do not sell or rent your personal data, and we do not share it with anyone for their own marketing.
Only these service providers handle it for us, on our instructions:
- Google (Google Sheets and Apps Script), which stores the sign-up list.
- Netlify, which hosts this website.
- The messaging services we use to send launch messages, such as WhatsApp Business (Meta), SMS and email providers.
We may also disclose data if Indian law or a lawful order requires it.
Where your data is stored
With the providers above, whose servers may be outside India. We will follow any restriction the Government of India notifies on transferring personal data abroad.
How long we keep it
Until BillBook AI launches and for up to 12 months after launch, then we delete it. We delete it sooner if you withdraw consent or ask us to. We may keep the record of your consent for as long as we need to show that you gave it.
How we protect it
Access is limited to the BillBook AI team, the list is kept in a private account protected by two-step verification, and the website uses HTTPS.
Your rights
- Withdraw consent anytime: reply STOP to our WhatsApp or SMS, use the unsubscribe link in our email, or write to billbookai.official@gmail.com. It is as easy as giving consent.
- Access: ask for a summary of the data we hold about you.
- Correct or update your details.
- Erase your data.
- Nominate someone to use these rights for you if you die or become unable to.
- Complain: write to our Grievance Officer (below). If you are not satisfied, you can approach the Data Protection Board of India.
We reply within 7 days and aim to resolve every request within 30 days.
Children
The early-access list is for people aged 18 or over. If you are under 18, please do not sign up. A parent or guardian can write to us and we will delete the data.
Changes to this policy
If we change this policy, we will update this page and the date above. If a change affects how we use data you already gave us, we will ask for your consent again.
Grievance Officer and contact
Grievance Officer, BillBookAI, Delhi, India
Email: billbookai.official@gmail.com